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By: Mike Horrocks Earlier this week, my wife and I were discussing the dinner plans for Thanksgiving. The yams, cranberries, and pumpkin pies were purchased and the secret family recipes were pulled out of the cupboard. Everything was ready…we thought. Then the topic of the turkey was brought up. In the buzz of work, family, kids, etc., both of us had forgotten to get the turkey. We had each thought the other was covering this purchase and had scratched if off our respective lists. Our Thanksgiving dinner was at risk! This made me think of what best practices from our industry could be utilized if I was going to mitigate risks and pull off the perfect dinner. So I pulled the page from the Basel Committee on Banking Supervision that defines operational risk as "the risk of loss resulting from inadequate or failed internal processes, people, systems or external events” and I have some suggestions that I think work for both your Thanksgiving dinner and for your existing loan portfolios. First, let’s cover “inadequate or failed processes”. Clearly our shopping list process failed. But how are your portfolio management processes? Are they clearly documented and can they be implemented throughout the organization? Your processes should be as well communicated and documented as the “Smashed Yam Bake” recipe or you may be at risk. Next, let focus on the “people and systems”. People make mistakes – learn from them, correct them, and try to get the “systems” to make it so there are fewer mistakes. For example, I don’t want the risk of letting the turkey cook too long, so I use a remote meat thermometer. Ok, it is a little geeky; however the turkey has come out perfect every year. What systems do you have in place to make your quarterly reviews of the portfolio more consistent and up to your standards? Lastly, how do I mitigate those “external events”? Odds are I will be able to still get a turkey tonight. If not, I talked to a friend of mine who is a chef and I have the plans for a goose. How flexible are your operations and how accessible are you to the subject matter experts that can get you out of those situations? A solid risk management program takes into account unforeseen events and can make them into opportunities. So as the Horrocks family gathered in Norman Rockwell like fashion this Thanksgiving, a moment of thanks was given to the folks on the Basel committee. Likewise in your next risk review, I hope you can give thanks for the minimized losses and mitigated risks. Otherwise, we will have one thing very much in common…our goose will be cooked.

This is last question in our five-part series on the FFIEC guidance on what it means to Internet banking, what you need to know and how to prepare for the January 2012 deadline. Q: How are organizations responding? Experian estimates that less than half of the institutions impacted by this guidance are prepared for the examinations. Many of the fraud tools in the marketplace, particularly those that are used to authenticate individuals were deployed as point-solutions. Few support the need for a feedback loop to identify vulnerabilities, or the ability to employ a risk-based, “layered” approach that the guidance is seeking. _____________ This is the last of our five-part series but we're happy to answer more questions as we know you need to know how to prepare for the January 2012 deadline.

This is fourth question in our five-part series on the FFIEC guidance and what it means Internet banking. Check back each day this week for more Q&A on what you need to know and how to prepare for the January 2012 deadline. If you missed parts 1-3, there's no time to waste, check them out here: Go to question one: What does “multi-factor” authentication actually mean? Go to question two: Who does this guidance affect? And does it affect each type of credit grantor/ lender differently? Go to question three: What does “layered security” actually mean? Today's Q&A: What will the regulation do to help mitigate fraud risk in the near-term, and long-term? The FFIEC’s guidance will encourage financial institutions to re-examine their processes. The guidance is an important reinforcement of several critical ideas: Fraud losses undermine faith in our financial system by exposing vulnerabilities in the way we exchange goods, services and currencies. It is important that members of the financial services community understand their role in protecting our economy from fraud. Fraud is not the result of a static set of tactics employed by criminals. Fraud tactics evolve constantly and the tools that combat them have to evolve as well. Considering the impact that technology is having on commerce, it is more important than ever to review the processes that we once thought made our businesses “safe.” The architecture and flexibility of fraud prevention “capabilities” is a weapon unto itself. The guidance provides a perspective on why it is important to be able to understand the risk and to respond accordingly. At the end of the day, the guidance is less about a need to take a specific action—and more about the “capability” to recognize when those actions are needed, and how they should be structured so that high-risk actions are met with strong and sophisticated defenses. _____________ Look for part five, the final in our series tomorrow.
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